CODE OF ETHICS AND BUSINESS CONDUCT POLICY HANDBOOK
Nippon Paint (Coatings) Philippines, Inc. is guided by the highest ethical standards of honesty, integrity, and accountability in the conduct of its business. This Code of Ethics and Business Conduct and Policy Handbook serves as a statement of the Company’s ethical beliefs, values, and commitment as well as moral guide to the day-to-day business and professional activities and endeavors of all employees and other persons associated with or representing the company. This handbook covers a wide range of business and professional practices and procedures, but is by no means exhaustive. However, by adhering to this Code of Ethics and Business Conduct and Policy Handbook, employees will be able to demonstrate their commitment towards the Company’s goal of practicing and implementing ethical standards. PURPOSE The purpose of this Policy Handbook is to: • Set forth the basic principles to guide employees in their day-to-day business / professional activities as part of the Company; • Promote compliance with applicable laws, rules and regulations; • Promote honest and ethical conduct, including the ethical handling of actual or apparent conflicts of interest between personal and professional relationships; • Promote avoidance of conflicts of interest, including disclosure to an appropriate or authorized person of any transaction or relationship that could reasonably be expected to give rise to such a conflict; • Promote the prompt internal reporting to an appropriate person of violations of this Policy Handbook; • Promote accountability for adherence to this Code of Ethics and Business Conduct and Policy Handbook; • Promote fair dealing with the Company’s stakeholders, customers, suppliers, competitors, and employees; • Protect the confidentiality of corporate information; • Promote the protection and proper use of corporate assets and opportunities; Provide guidance to employees to help them recognize and deal with ethical issues; • Provide a mechanism to report any illegal or unethical conduct; and • Help foster the Company’s culture of honesty, integrity, and accountability. 1
INTRODUCTION ………………………………………………………………………… PURPOSE …………..………………………………….………………………… CONTENTS ……………………………………………………………………….. NIPSEA GLOBAL CODE OF CONDUCT …………………………................... NPCP CODE OF CONDUCT ……………………...…………….................... VISION …………………………………………………………………………………… MISSION…………………………………………………………………………………… QUALITY POLICY ……………………………………………………………………….. ENVIRONMENTAL POLICY …………………………………………………. NIPPON PAINT’S LEAN FOR GROWTH SIX CORE VALUES ……………….. SPECIFIC GUIDELINES ……………………………………………………………. 1. Working with One Another ………………………………………………… 1.1 Treatment of Fellow Employees ……………………………………... 1.2 Harassment and Violence at the Workplace ……..…………………… 1.2.1 Safe Spaces Act (Bawal Bastos) Policy and Procedure ……………………………………… 1.2.2 Sexual Harassment Policies and Procedures ………………. 1.2.3 Violence Against Women and Children Policy ………………. 1.2.4 Comprehensive Women’s Rights Implementing Rules and Regulations ……………………………………… 1.3 Alcohol-Free, Smoke-Free, Dangerous Drug Policy, and Gambling …………………………………………………………….. 1.3.1 Alcohol Free Workplace Policy and Program ……………….. 1.3.2 Smoke-Free Workplace Policy and Program ……………….. 1.3.3 Dangerous Drug Policy …………................................................ 1.3.4 Gambling …………………………………………………………….. 1.4 Environmental, Occupational Safety and Health ……………….. 2.Avoiding Conflicts of Interest …………………………….............................. 2.1 Conflict of Interest Policy and Procedure …………………………… 3.Bribery and Corruption …………………………………………………………….. 4.Anti-Money Laundering …………………………………………………………….. 5.Receiving Gifts and Entertainment ………………………………………. 6.Confidentiality ………………………………………………………………………… 6.1 Information Technology ………………………………………………….. 7.Administrative Investigation ……………………...………………………….. 8.Grievance Procedure ……………………………………………………………... 9.Company Rules & Regulations ……………………………………................... REPORTING OF VIOLATIONS …………………………….…………………….. 1. Whistle Blowing Policy and Procedure ……..…………………….. COMPLIANCE WITH CEBC…………………………………………….……………….. RESPONSIBILITIES AFTER LEAVING NIPPON PAINT ……………………………. USING THIS HANDBOOK ………………………………………………….. STATEMENT OF COMPLIANCE ………………………………………………….. 2 1 1 2 3 4 4 4-5 5 5 5-6 6 6 6 6-7 7 7 7 7-8 8 8 8 8 8 9-10 10 10 10-11 11 11-12 12 12 12 12-18 18 19 19 19-20 21 21
DEALING WITH INTEGRITY We maintain our reputation by conducting our business in a fair and honest way We compete fairly We market responsibility We conduct business ethically We comply with laws, regulations and maintain accurate records We do not tolerate bribery or corruption We avoid conflicts of interest and are responsible to act sensibly with gifts and entertainment We prohibit insider training We do not compromise on quality or safety We protect our asset and confidential information We use technology and innovation to enhance and enrich WORKING TOGETHER We care and work as a team to ensure the safety and well-being of all our stakeholders We care about people We work as a team We embrace diversity We treat each other and our stakeholders fairly We provide a safe and healthy workplace free from harassment and discrimination We act in the best interest of the company We work collaboratively with our partner companies for the greater good RESPECTING COMMUNITIES AND ENVIRONMENT We respect and enrich the environment and communities that we operate in We embrace social and environmental responsibility We respect human rights, including supporting all efforts to eliminate forced labor or child labor We strive to reduce the environmental impact of what we do We aim to leave a positive and sustainable footprint 3
Nippon Paint (Coatings) Philippines, Inc. shall conduct its business in the Philippines based on the following commitments and principles: 1. To comply with all existing and applicable government laws, regulations and standards, in full cognizance of its social responsibility in the place it operates and serves. 2. To operate in accordance with and to observe the standards set by Nippon Paint Co. Ltd. Japan as a subsidiary of the latter. 3. To develop and provide products, technology and services under the Nippon Paint brand as trusted by its customers in the region. 4. To conduct its business in a fair competitive manner and to contribute to the development and protection of the economy, the community and the environment it operates. 5. To fully observe and promote work and environment safety in its plant and the surrounding areas. 6. To practice good corporate governance and internal control in conducting its business operation and management. 7. To develop and offer more eco-friendly and low VOC products to the public. 8. To produce and supply products in compliance with RoHS, SoC requirements. 9. To maintain a good system in Waste Reduction, VOC Management and Pollution Control. 10. To continue maintaining good quality management systems in accordance with ISO 14001 and ISO 9001. VISION A leader in the local paint industry. A paint manufacturer that can truly be proud of its quality, quality consistency, services, and range of products. A company of highly qualified personnel ready to attain a common goal: Continuous Development to Protect Our Environment. MISSION Customer Satisfaction To provide the best value and the highest quality at competitive prices and to maintain excellent customer service at all times. Continuous Growth To pursue steady and sustainable growth both in the industrial and trade use paint market. 4
To develop our people to their fullest potential. Service to the Community To contribute to the economic and social well-being of the community within which we operate by placing a high regard in the environment. Profitability To ensure fair return on investment for our shareholders QUALITY POLICY We at Nippon Paint (Coatings) Philippines, Inc. are committed to achieve total customer satisfaction by providing quality products and services at competitive prices through continual improvement of processes by competent personnel. ENVIRONMENTAL POLICY We, at Nippon Paint (Coatings) Philippines, Inc. shall continuously protect the environment and promote safety and health while complementing our Quality Management System. We are committed to comply with applicable environmental Legal and other customer requirements as well as ISO 14001 International Standard. With a strong sense of concern to environment and society, we shall continue to promote environmentally friendly paint products, further improve processes, waste management pollution control and our Environmental Management System as a whole. NIPPON PAINT’S LEAN FOR GROWTH SIX CORE VALUES Lean for Growth (LFG) is the culture in NIPPON PAINT. Comprising six Core Values, each is strongly connected with the other and has its own significant purpose, characteristic and behavior. It forms the fundamental cycle of LFG. Vigilance See, listen and be responsive. Stay alert of the safety and the people around you. Insatiable Appetite Pursue growth and learning. Always look at room for improvement – embrace the Kaizen practices. Teamwork Build a positive spirit. All employees work together to achieve NIPPON PAINTS’s objectives. 5
Embrace and drive change. Be flexible to adapt to changes, whether it is a machine breakdown or new customer requirement, be quick to adapt. Lean Do more with less. Identify and remove waste from the work you do. Stamina Be adventurous, never give up. Face every situation with stamina and we will grow to success. SPECIFIC GUIDELINES The following specific guidelines are prescribed for Nippon Paint (Coatings) Philippines, Inc. employees. 1. Working with One Another Nippon Paint (Coatings) Philippines, Inc. is committed towards ensuring human rights are respected as per stated in the Commission on Human Rights of the Philippines which are reflected in this Code of Ethics and Business Conduct: a. Diversity and Inclusion b. Freedom of Association and Collective Bargaining c. Safe and Healthy Workplace d. Workplace Security 1.1 Treatment of Fellow Employees Treating all employees and others in the workplace with respect and dignity is a part of Nippon Paint (Coatings) Philippines Inc’s. values that apply to everyone. This is particularly important for leaders, who must be role models for their direct reports. Employees are likely to treat their colleagues, including those whom they manage, as they themselves are treated. Nippon Paint (Coatings) Philippines, Inc. expects leaders to seek out the ideas of employees and to involve them in decisions whenever appropriate. At the same time, once a decision is made, everyone involved is expected to pull together and support it. 1.2 Harassment and Violence at the Workplace Nippon Paint (Coatings) Philippines, Inc. believes that employees should be afforded the opportunity to work in an environment free of sexual harassment. Sexual harassment is a form of misconduct that undermines the employment relationship. No employee, either male or female should be subjected verbally or physically to unsolicited and unwelcome sexual overtures or conduct. 6
amounts to sexual harassment and any officer or employee found to have committed sexual harassment shall be subjected to disciplinary action, up to and including dismissal 1.2.1 Safe Space Act (Anti Bastos Law) Policy and Procedure This policy shall apply to all Nippon Paint (Coatings) Philippines, Inc. employees regardless of gender, office location, rank or tenure of service are covered by this policy. The policy likewise applies to all contract work employees, consultants, on-the-job trainees, security guards, janitorial and general services, and such other employees of contractors, visitors, guests, suppliers, and other persons entering the company premises to such extent specifically provided under this policy and/or allowed under the law. The policy also applies during work-related activities, including but not limited to, company functions and events, customer/client or supplier visits of calls, and training, whether the same be conducted within or outside company premises. 1.2.2 Sexual Harassment Policy and Procedure Pursuant to the provisions of Section 4, Republic Act No. 7877, An Act Declaring Sexual Harassment Unlawful in the Employment, Education or Training Environment, and For Other Purposes, the following policies and procedures are hereby issued by Nippon Paint (Coatings) Philippines, Inc. to prevent sexual harassment in its workplace and to provide the procedure for the resolution, settlement and/or disposition of sexual harassment cases. 1.2.3 Violence Against Women and Children Policy and Procedure Pursuant to the provisions of Republic Act 9262 or the Anti-Violence Against Women and Their Children Act of 2004, the following policies and procedures are hereby issued by Nippon Paint (Coatings) Philippines, Inc to address the prevalence of violence against women and their children (VAWC) in their home and in the workplace by anyone or by their intimate partners like their husband or ex-husband, live-in partner or former live-in partner, boyfriend/girlfriend or ex-boyfriend/ex-girlfriend, dating partner or former dating partner. 1.2.4 Comprehensive Women’s Right Implementing Rules and Regulations Nippon Paint (Coatings) Philippines, Inc is committed to conform to the established standards assurance of protecting women in the workplace, 7
opportunities for women and men, ensure equal access and practices that perpetuate discrimination and inequality. This policy covers the following rules and regulations: • Human Rights of Women (Magna Carta for Women) • Special Leave Benefits for Women • Solo Parent Leave 1.3 Alcohol-Free, Smoke-Free, Dangerous Drug Policy, and Gambling 1.3.1 Alcohol-Free Workplace Policy and Program Nippon Paint (Coatings) Philippines, Inc. adopts this alcohol-free workplace policy and program ensure a safe and healthful workplace. In this regard, all employees shall abide by the terms and conditions of this policy. The company explicitly prohibits the following: • Use and possession, solicitation or sale of alcohol in the workplace; or • Impairment or under the influence of alcohol which may cause adverse effect on employee’s work performance, safety of co-employees or Company’s reputation. 1.3.2 Smoke-Free Workplace Policy and Program Pursuant to Section 6 of Republic Act No. 9211 which specifically prohibits indoor smoking and protects people against second hand smoke, this company policy is hereby issued to protect its employees and clients against hazard brought about by smoking. 1.3.3 Dangerous Drug Policy As a standard of business conduct, Nippon Paint (Coatings) Philippines, Inc. proactively advocates a drug-free work environment to protect and safeguard the health and well-being of its employees, ensure safe and efficient business operation, and secure its assets, holdings and properties from detrimental acts of person/s under the influence of illegal drugs. 1.3.4 Gambling In accordance to our Company Rules and Regulations (CRR), any forms of gambling with or without money involved inside the company premises are strictly prohibited. 8
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