FOR PRIVATE LIMITED COMPANY • Veena & Co // POST INCORPORATION
UNDERTAKEN POST INCORPORATION REGISTERED OFFICE Status S.No Particulars Time Period To Be Done • • 2. Every company shall paint or affix its Name, and Address of its registered office, along with the CIN, GSTIN (if any) The said details are to be given both in English and a Language commonly spoken in the area where the Registered Office of the Company is situated. (Phone number and E-Mail ID – optional). 1. Done Within 30 days from the date of incorporation Keep the same painted or affixed outside every office or place in which its business is carried on. Photograph of the Registered Office along with the geo tag displaying the name board with any of its directors both outside and inside the registered office. Within 30 days from the date of incorporation 2
COMPANY REGISTERED OFFICE Status S.No Particulars Time Period To Be Done Done On letter head of Company following things should be mentioned: • • 1. • • • • • Name of Company. The address of Registered Office of Company. Corporate Identification Number. Telephone No. Fax No., if any Website, if any Email -ID, if any Within 30 days from the date of incorporation or before the official communication (whichever is earlier) 3
Status Particulars Time Period S.No • 1. One round stamp in the name of company • For seal for the directors mentioning their Designation as per MCA. Done One Common seal (if adopted) • To Be Done Within 30 days from the date of incorporation or before the official communication (whichever is earlier) STATUTORY REGISTERS Status Particulars Time Period S.No 1. The name of the subscribers to be entered in the Register of members MGT 1 maintained by the company To Be Done Done Within 7 days from the date of incorporation FIRST BOARD MEETING Status Particulars S.No 1. Time Period 1st Board Meeting Within 30 days from the date of incorporation To Be Done Done 4
Status Particulars S.No 1. Time Period Appointment of First Auditor Within 30 days from the date of incorporation To Be Done Done DISCLOSURE OF INTEREST BY DIRECTOR Status S.No Particulars Time Period To Be Done 1. Every director shall, at the first board meeting in which he participates as a director, disclose his concern or interest in any company or companies or bodies corporate, firms, or other association of individuals which shall include the shareholding in form MBP-1, which shall be kept at the registered office of the Company. Done During the 1st Board Meeting. 5
E-FORM 20A Status S.No Particulars Time Period To Be Done 1. 2. Done Opening of the Bank account in the Name of the Company Bringing the Subscribed Capital Amount into the Bank account from the PERSONAL BANK ACCOUNT OF THE SUBSCRIBERS. (Ignore in case of conversion) Within 180 days from the date of incorporation. Kindly note without filing E- form 20A the company cannot start its business nor borrow money. ESI, PF REGISTRATION Status Particulars S.No Time Period To Be Done Done The Company has to undertake ESI and PF Registrations, if the number of employees in the Company exceed the prescribed limit in the respective acts. 1. If, at the time of incorporation, the Company is not required to undertake the said registrations, then the Company is required to use the Email and SMS received in this regard and apply for Dormant status for the registrations. It is to be noted that the ESI Status needs to be updated online once in 6 months. As per the applicability 6
Status S.No Particulars Time Period To Be Done 1. Issuance of Share Certificates along with the EStamp to the subscribers of memorandum. Done Within 2 months from the date of incorporation OTHERS (IF APPLICABLE) Status Particulars S.No 1. 2. FORM MGT - 4,5,6 Form BEN – 1 and Form BEN-2 Time Period To Be Done Done The return has to be filed within 30 days from the date of incorporation (if applicable) or from receipt of declaration by the company in E-Form MGT-6. Form BEN-1 : Within 30 days from the date of acquiring Significant Beneficial Interest Form BEN-2 :Within 30 days from receipt of Form BEN-1 3. Company has made all necessary disclosures in its website (if any) Based on the applicability 7
1. GENERAL COMPLIANCES TO BE FOLLOWED BY THE COMPANY 2. 3. Subject Matter Particulars Board Meetings A minimum number of Four Board meetings has to be held every year in such a manner that not more than one hundred and twenty days shall intervene between two consecutive meetings of the Board. For small company the gap between board meetings must not be less than 90 days, and they must hold at least one meeting in each half of the calendar year. Annual General Meeting (AGM) A company should hold its First AGM - within a period of nine months from the date of closing of the first financial year of the company and in any other case, within a period of six months, from the date of closing of the financial year and not more than fifteen months shall elapse between the date of one annual general meeting of a company and that of the next. Minutes Book The Draft Minutes of the meeting has to be circulated to the members within the period of 15 days from the date of meeting and the comments has to be received within 7 days. The Final Signed Minutes has to be circulated and entered in the minutes book within 30 from the conclusion of meeting. A Company has to maintain certain registers as prescribed under the Act like 4. Maintenance of Statutory Registers •Register of Members in form MGT-1 •Register of debenture holders/ other Securities holders in form MGT-2 •Register of Charges in form CHG-7 etc. and other registers whichever is applicable for the company. 8
5. Subject Matter Maintenance of copies of documents pertaining to Incorporation and Other Documents Particulars The company shall maintain and preserve, at its registered office, copies of all documents and information as originally filed on incorporation till the dissolution of the Company. The Directors are required to provide disclosures in Forms DIR-8 and MBP – 1, to the Company, detailing their interests and shareholding in other Companies and entities. 6. Disclosures of Interest by the Directors (Forms DIR 8 & MBP 1) These disclosures are to be given at least once annually, in the first Board Meeting of the Company for that Financial year and also whenever there is any change in the interest or directorship of the individual in any entity or Company. All the Directors of the company are mandatorily required to file this form every year to keep their DIN in active status. FORM DIR 3 KYC to be filed when: • Directors are undertaking the KYC for the First time • There are any changes in the details of the Directors. 7. Form DIR-3KYC / WEB-KYC WEB - KYC - Online Verification for Existing Directors (when there is no change) Mobile OTP and Mail OTP is mandatory for filing above forms. Due Date: 30th September every year 9
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