the installation, procurement, data collection, reporting, and monitoring of all government utilities and related services, including electricity, water, telecommunications, and fuel. This section also ensures that all utility-related procurements and management practices comply with the Financial and Stores Order. Effective immediately, all requests for utility services must be submitted via a formal memorandum from your ministry/department to the Utilities Section. The complete requirements for each of these services, including all necessary documentation and information, are attached to this memorandum. The following information must be provided based on the type of request. Incomplete submissions will be rejected without action. Finance Officers and Administrative Officers are hereby directed to ensure that all meter numbers and account numbers provided in any request are precise, verified, and accurate. Errors in these identifiers are the single most common cause of processing delays, misdirected billings, and financial discrepancies. To allow sufficient time for internal vetting, screening, and coordination with external utility providers, all requests must be submitted to this office at least one month prior to the desired effective date. This lead time is mandatory for the Utilities Section to perform its due diligence and for providers to assess and act upon the request. This office will no longer entertain, approve, or process any utility service requests made months after ministry personnel have occupied a rental premises. All requests must be submitted before occupancy. Retroactive requests create significant financial and compliance risks for the Government of Belize and will be summarily declined. All requests must be emailed to the Ashton Longsworth at Ashton.Longsworth@mof.gov.bz and ensure to copy Utilities Section at aumu_utilitiessection@mof.gov.bz Mr. Kevin Gonzalez at Kevin.Gonzalez@mof.gov.bz and Ms. Francine Francis at francisfa@mof.gov.bz The successful management of government utilities depends on the full cooperation and strict adherence of all ministries and departments to the procedures outlined above. We thank you in advance for your cooperation and commitment to responsible utility management.
requirement Cease of Services requirement MEMORANDUM of request from the respective ministry/department/unit MEMORANDUM of request from the respective ministry/department/unit Installation of Services requirement MEMORANDUM of request from the respective ministry/department/unit ELECTRICITY • • • • • • PUC Certificate Effective Date of contract Location (Address) of Building/Office Space Contact Person Contact Number Account Service(s) is to be charged to ELECTRICITY • • • • • • • TELECOM • • • • • Quotation from telecom provider(s) Location (Address) of Building/Office Space Contact Person Contact Number Account Service(s) is to be charged to WATER • • • • • Effective Date of contract Location (Address) of Building/Office Space Contact Person Contact Number Account Service(s) is to be charged to Meter Number(s) Account Number(s) Effective Date of contract Location (Address) of Building/Office Space Contact Person Contact Number Account Service(s) is to be charged to WATER • • • • • • • Meter Number(s) Account Number(s) Effective Date of contract Location (Address) of Building/Office Space Contact Person Contact Number Account Service(s) is to be charged to ELECTRICITY • • • • • • Meter Number(s) Account Number(s) Effective Date of termination/cease of service Location (Address) of Building/Office Space Contact Person Contact Number TELECOM • • • • • Listing of Service(s) being terminated/ceased Effective Date of termination/cease of service(s) Location (Address) of Building/Office Space Contact Person Contact Number WATER • • • • • • Meter Number(s) Account Number(s) Effective Date of termination/cease of service Location (Address) of Building/Office Space Contact Person Contact Number
MEMORANDUM of request from the respective ministry/department/unit ELECTRICITY (Meters are not transferable but relocated within the same location) • • • • • • • Meter Number(s) Account Number(s) Location (Address) of Building/Office Space service(s) will be relocated from Location (Address) of Building/Office Space service(s) will be relocated to Contact Person Contact Number Account Service(s) is to be charged to TELECOM • • • • • • • Listing of services being transferred/relocated Quotation from telecom provider(s) Location (Address) of Building/Office Space service(s) will be transferred/relocated from Location (Address) of Building/Office Space service(s) will be transferred/relocated to Contact Person Contact Number Account Service(s) is to be charged to Change in Billing of Services requirement MEMORANDUM of request from the respective ministry/department/unit ELECTRICITY • • • • • Current account services are being billed to Account that the services will be transferred to List of services being transferred from the account Contact Person Contact Number TELECOM • • • • • Current account services are being billed to Account that the services will be transferred to List of services being transferred from the account Contact Person Contact Number WATER WATER • • • • • • • • Meter Number(s) Account Number(s) Location (Address) of Building/Office Space service(s) will be transferred/relocated from Location (Address) of Building/Office Space service(s) will be transferred/relocated to Contact Person Contact Number Account Service(s) is to be charged to • • • • Current account services are being billed to Account that the services will be transferred to List of services being transferred from the account Contact Person Contact Number
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